Facilities Management Solutions is currently hiring for an office administrator.
Applications and more information via LinkedIn here.
Office-Based
Part-time (full-time could be available for the right candidate)
Salary - £24,000 per annum (pro-rata for part-time)
Location: Wymbush, Milton Keynes.
At Facilities Management Solutions Ltd, our success is dependent on our people, productivity, and procedures. An office administrator is the supportive force driving each of these areas, and we’re currently seeking a superstar to join our small, well-established team in Milton Keynes. The ideal candidate for the role is a team player, well organised, and a problem solver with superb communication skills who has the ability to multitask. This person should have prior experience thriving in an administrative capacity in a busy office environment. Every day is different at FMS, so the ability to handle the unexpected is an essential quality to bring to the position.
We are looking for the right person to fill an office based, part-time role (however a full-time role could be discussed for the right candidate).
Objectives of this Role -
· Working with the Operations Director and Business Development team to ensure that the office is organised, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning
· Support the office with answering inbound calls, building proposals and quotations, managing CRM systems, supporting the financial side of the business with inputting invoices
· Act as primary liaison between clients, sub-contractors, engineers and management, providing information, answering questions, and responding to requests
· Oversee and achieve goals while maintaining an efficient, productive, and positively cultured office
Responsibilities -
· Answer and direct phone calls promptly, maintain office efficiency arranging necessary appointments
· Perform a variety of administrative duties
· Assist with the financial side of the business by preparing and sending invoices; maintaining client databases; track accounts and oversee the invoice workflow
· Schedule and track meetings and appointments
· Track new enquiries, distributing these efficiently to the sales team
· Oversee and manage our partners and their H&S documentation
· Send reviews to clients after completion of projects
· Support the marketing team with projects and events
· Support the team in building our growing portfolio of partners
Required Skills and Qualifications –
· Proven administrative experience
· Superb written and verbal communication skills
· Strong time-management skills and multitasking ability
· Proficient in Microsoft Office, with the ability to quickly learn new software and systems
· Solid interpersonal skills
· Previous success in office management
· Experience developing internal processes
· Comfortable handling confidential information
· Ability to adapt to changing situations in a calm and professional manner
· Reliable
· Team player
· Able to have fun!
