MK Community Foundation

    MK Community Foundation is currently looking for an Events Administrator to join their team. Find out more information about the role and how to apply here...

    Established in 1986, Milton Keynes Community Foundation is an independent charity working for and at the heart of Milton Keynes.

    Over the last 35 years, thanks to their donors, MK Community Foundation have distributed over £15 million in grant funding and provided the Voluntary, Community and Cultural Sector organisations with a further £18 million of rent subsidies.

    Job Purpose

    To support the Foundations stewardship and engagement work through the administration of events for donors, community groups and internal stakeholders.

    These include Seeing is Believing events for fundholders and potential donors, Voluntary Sector Conference and workshops, and the annual Vital Signs exhibition launch and other events.

    We are looking for a methodical detail focussed administrator with the ability to work across teams and liaise with suppliers, venues, donors, and community groups. With a strong team culture and clear understanding of collaborative working to drive our values of funding fairness.

    This role is to support the development of events from concept to execution working with other members of the team to ensure they are effective and timely.

    Person Specification

    Essential

    • Excellent organisation and planning skills
    • Ability to juggle competing workloads
    • Good written and oral communication skills
    • Experience of planning and managing events
    • Good time management
    • Good attention to detail
    • Confident use of Microsoft Office suite (Excel, Outlook, and Teams)
    • Willingness to work occasional evening and weekends
    • Understanding of inclusive communications

    Desirable

    • Knowledge and understanding of the Voluntary Community Sector and how the sector enhances the quality of life for individuals and groups
    • Project management experience
    • Use of CRM systems to create campaigns

    The Role

    Job Description

    • General Events support across the Foundation

      • Using Eventbrite or Enthuse to set up events

      • Use Excel or project platforms to create project sheet for individual events

      • To encourage participation and monitor invitations and responses

      • Deal with suppliers to order venues, catering, and entertainment

      • Identify opportunities to maximise the impact of our events programme.

      • Adapt and take on other responsibilities as may be required from time to time that are commensurate with your role

    • Support Seeing is Believing events

      • Liaise with Donor leads i.e., Mayor, High Sheriff or Fundholder to set date and theme

      • Arrange programme with community groups

      • Make Travel arrangements

      • Create and send out invites

      • Coordinate replies

    • Support Capacity Building Programme

      • Support the administration of regular workshops and training

      • Support the administration of Volunteer Conference

    • Support Vital Signs Launch and Vital Thinking events

      • Invite organisations to focus group meetings

      • Liaise with suppliers, caterers, venue etc

      • Create invite list for event and monitor replies.

    Location: Milton Keynes 

    Salary: £21,000 FTE

    Contract: Permanent  

    Part Time: 22.5 weeks 

    How to apply

    To apply, please send your CV and cover letter to:

    Claire.baldock@mkcommunityfoundation.co.uk

    In your cover letter please explain how you meet the essential areas in the job description.

    Applications close 5pm, Friday 10th February 2023.

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